Oregon Time & Pay Statement Requirement Starts on January 1, 2017

Beginning in January 2017, Oregon employers are required to provide employees with an itemized written statement (a time and pay statement) setting out the following on each regular payday: (A) The date of the payment;  (B) The dates of work covered by the payment; (C) The name of the employee; (D) The name and business registry number or business identification number; (E) The address and telephone number of the employer;(F) The rate or rates of pay; (G) Whether the employee is paid by the hour, shift, day or week or on a salary, piece or commission basis; (H) Gross wages; (I) Net wages; (J) The amount and purpose of each deduction made during the respective period of service that the payment covers; (K) Allowances, if any, claimed as part of minimum wage.

For non-exempt employees, the time and pay statement must also show the regular hourly rate or rates of pay, the overtime rate or rates of pay, the number of regular hours worked and pay for those hours, and the number of overtime hours worked and pay for those hours. For employees paid on a piece rate, the statement must include the applicable piece rate or rates of pay, the number of pieces completed at each piece rate and the total pay for each rate.

Statements can be delivered electronically, provided employees agree and provided employees have the ability to print or save their pay statements. In addition, just like with personnel records, employers must provide employees with a copy of time and pay records within 45 days after a request from an employee for such records.

The new law amends ORS 652.610. The text can be found here: https://olis.leg.state.or.us/liz/2016R1/Downloads/MeasureDocument/SB1587/Enrolled



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